Department: Department of Obstetrics and Gynecology
Hiring Range: Negotiable
Employment Type: Full-Time
Location: Health Sciences Campus
The University of Southern California (USC), founded in 1880, is the largest private employer in the City of Los Angeles. As an employee of USC, you will be a part of a world-class research university and a member of the “Trojan Family,” which is comprised of the faculty, students and staff that make the university what it is.
USC's Keck School of Medicine, Department of Obstetrics and Gynecology, Division of Reproductive Endocrine and Infertility is seeking an Office Manager II to join their team of faculty and staff who are dedicated to women's care. Office Manager provides a variety of administrative services. Performs complex and varied administrative assignments. Assists in management of office/department operations, as assigned, and will report to Clinic Administrator. Office Manager II oversees administrative support functions, as assigned. This positon supervises clerical, secretarial, and/or other administrative support functions, rather than directly performing these duties.
Services as an office manager. Supervises at least two full-time staff or the equivalent, coordinates personal actions for the department staff and/or faculty, oversees records and filing systems, controls equipment and supplies, and coordinates electronic information systems and facilities and space planning for operations and staff reporting to supervisor. Examines workflow and revises processes to improve efficiency, as needed.
Assists in developing department policies and procedures and coordinating implementation. Maintains currency or revisions of department clinic. Communicates or documents. Develops forms, flowcharts and systems requirements. Trains, as required.
Reviews, prioritizes and responds to correspondence and incoming calls directed to supervisor. Researches requested information or takes necessary steps to address issues and resolve problems. Reports actions taken to supervisor.
Acts a liaison between supervisor and his/her subordinates for communicating information, assignments, priorities and special request. Monitors status of pending items and follows-up, as needed.
Researches, gathers, organizes and summarizes data for reports. Analyzes data for trends or conclusions and presents results and recommendations to supervisor.
Acts as liaison between supervisor and sensitive, confidential or high-profile contacts outside of the department.
Plans and coordinates special events, conferences and/or seminars. Develops promotional materials. Negotiates with vendors for sites, facilities, guest accommodations for meals.
Develops and implements security related procedures such as office opening and closing routines, recognition of duress signals and key controls. Coordinates security activities with University Public Safety Department. Promotes and maintains standards for security conscious awareness and behavior. Maintains knowledge of University’s crime prevention and suppression programs and services. Ensures dissemination of security related information to staff.
Performs other related duties as assigned or requested.
The University of Southern California reserves the right to add or change duties at any time.
The University of Southern California strongly values diversity and is committed to equal opportunity in employment. Women and men, and members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply
Bachelor’s degree Combined experience/education as substitute for minimum education
Minimum Field of Expertise:
Office management combined with experience in budget administration.
When the University of Southern California opened its doors to 53 students in 1880, Los Angeles still lacked paved streets and electric lights. Today, the University of Southern California is one of the world?s leading private research universities and operates an integrated academic medical center that serves more than a million patients each year. An anchor institution in Los Angeles, a global ...center for arts, technology and international trade, USC enrolls more international students than any other U.S. university and offers extensive opportunities for internships and study abroad. With a strong tradition of integrating liberal and professional education, USC fosters a vibrant culture of public service and encourages students to cross academic as well as geographic boundaries in their pursuit of knowledge.