The University of Southern California (USC), founded in 1880, is located in the heart of downtown L.A. and is the largest private employer in the City of Los Angeles. As an employee of USC, you will be a part of a world-class research university and a member of the "Trojan Family," which is comprised of the faculty, students and staff that make the university a top tier university.
The USC Libraries is seeking a Collections Logistics Supervisor with the ability to coordinate logistics for the movement of library materials. The primary duties and responsibilities for this position would be to use USC vehicles to deliver or coordinate delivery for all materials between units on campus; pick up donations from both on-campus and off-campus locations; coordinate with external movers to transport crates and large batches of materials between units or to/from campus; coordinate with book vendors and other third parties to pick up materials; keep statistics on the volume of materials moved and track items to ensure timely delivery and customer service; and provide backup to the Print Materials Manager for print management responsibilities including creating/dissemination weeding lists to selectors. In addition, they will supervise a team of student workers responsible for transporting returns and transfers between on-campus library units.
Key Job Responsibilities:
Supervises student workers engaged in specialized library functions for a library unit, department, center or facility. Recruits, screens, hires and trains staff. Evaluates employee and/or student workers and provides guidance and feedback to assigned staff and/or student workers. Counsels, disciplines and/or terminates employees as required
Schedules, assigns, and prioritizes workloads on a daily basis. Sets appropriate goals and deadlines. Ensures timely completion of unit’s work. Assigns and monitors progress on work assignments and special projects.
Prepares and ensures accuracy and completeness of all personnel paperwork as required including payroll documentation.
Assists library management in developing policies and procedures related to specific library functions. Ensures that library patrons and supervised staff comply with all applicable library policies and procedures and has authority to make exceptions to policy. Maintains currency on policies and procedures. Interprets policies and procedures for library personnel or patrons.
Maintains specialized library equipment. Provides training to staff and student workers on proper utilization of equipment. Coordinates with facilities staff and/or vendors for acquisitions, maintenance, and repairs
Establishes and maintains records of orders, shipments, searches, lists, and status reports as assigned
Develops and implements security related procedures such as office opening and closing routines, recognition of duress signals and key controls. Coordinates security activities with University Public Safety Department. Promotes and maintains standards for security conscious awareness and behavior. Maintains knowledge of University’s crime prevention and suppression programs and services. Ensures dissemination of security related information to staff.
Administers system-wide procedures governing the handling of cash, fines, billing, holds, recalls, renewals, patron notification and record entries, loan policy, etc. Follows national and institutional standards in creating and modifying records. Prepares reports as requested or needed.
Monitors the physical organization of library materials and spaces. Maintains and supervises workflow for organizing and housing new or existing materials. Identifies and supervises needed collection shifts. Supervises the fulfillment of service requests and reports findings appropriately.
Assists in budget administration. Monitors supply and student wage budgets and reconciles financial data. Prepares budget projections and/or reports
Represents the library or library unit on appropriate library-wide committees and task forces.
The university reserves the right to add or change duties at any time. The University of Southern California values diversity and is committed to equal opportunity in employment.
Associate’s degree Combined experience/education as substitute for minimum education
3 years Combined education/experience as substitute for minimum experience
Minimum Field of Expertise:
Experience in and comprehensive knowledge of library operations. Knowledge of computers and information retrieval systems. Supervisory ability. Knowledge of preservation of materials and related equipment usage.
When the University of Southern California opened its doors to 53 students in 1880, Los Angeles still lacked paved streets and electric lights. Today, the University of Southern California is one of the world?s leading private research universities and operates an integrated academic medical center that serves more than a million patients each year. An anchor institution in Los Angeles, a global ...center for arts, technology and international trade, USC enrolls more international students than any other U.S. university and offers extensive opportunities for internships and study abroad. With a strong tradition of integrating liberal and professional education, USC fosters a vibrant culture of public service and encourages students to cross academic as well as geographic boundaries in their pursuit of knowledge.